Meetings! Meetings!

Most meetings are dull, pointless, irritating, costly time-wasters. Make them motivating and worthwhile!

Learning Objectives

  • Highlights what is so often wrong with meetings
  • Encourages discussion of how meetings at work can be improved
  • Shows the importance of planning for meetings and setting an agenda – and keeping to it
  • Stresses the need for a chairperson to control the meeting
  • Illustrates that everyone has a vital contribution and should be ‘brought in’ to the meeting
  • Participants

    6-24 (up to four teams of six per team)

  • Timing

    1 hour

  • Uses a computer?

    Not required

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£395

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Delivery charges do not apply to digital downloads.

  • UK delivery

    (normally next working day)

    £15

  • Europe delivery

    (1-2 working days)

    £29

  • World delivery

    (1-5 working days)

    £39

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The Activity

Each participant represents one of six managers from a hotel chain about to attend a regular Monday morning management meeting to plan for the week ahead. Each has a Management Card listing current issues which individuals first prioritise.

The meeting starts and you, the Trainer, observe what happens during the next 45 minutes. Typical issues are: lack of agenda, mini-meetings taking place at the table, dominant individuals, too much time spent on minor issues, no chairperson etc. All this makes for a great Debrief and two handouts allow the learning to be consolidated.

Trainer's Role

  • Introduce the exercise (PowerPoint optional)
  • Divide participants into a number of meetings that will run concurrently. With 12 people you would run two meetings.
  • Issue Briefing Sheets to each person and their Role Cards telling them who they represent at the meeting
  • Observe the participants during the meeting and make notes on critical incidents
  • At the end of the meetings, discuss the individual action points and identify key decisions reached at each meeting. The Trainer’s Notes identify the main points
  • Lead a discussion on how the meetings were run and whether they were effective. Summarise key lessons and issue the Checklist Handouts for participants to take away to help structure their work meetings more effectively.

Pack Contents

  • Trainer’s Notes
  • Team Briefing Sheets
  • Sets of Cards
  • Arranging the Meeting Pad
  • Participating at the Meeting Pad
  • Memo Sheets

'Meetings Meetings' is a useful and enjoyable exercise, allowing trainees to practise communication, assertiveness and leadership skills but also emphasising the importance of planned, structured and co-ordinated meetings.

K. Bertin, Harrods

Stimulating and beneficial to participants. An adaptable package, useful for all delegates whether they hold or merely attend meetings.

C. Jeffries, Conoco

A stimulating activity. 'Meetings! Meetings!' made all participants think again about their behaviour at meetings.

G. Skeens, Solomon Hare

I use 'Meetings! Meetings!' on training courses on effective meetings, and leadership skills. Delegates thoroughly enjoy it and 'grow' into the roles. As one said: “It was typical of what happens”. The best learning points include the need to formulate and use an agenda, the 'control' of individual contributions, and listing the action points decided. It was used at the start of the day, and 'set up' the day to allow focus on the learning points.

T. Hall, TBT Associates

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