Managing Time™ | Time Management Training Activity

Diary planning, prioritising, delegating and common sense. Can teams score 100%?

Learning Objectives

  • Shows that managers cannot do everything themselves
  • Allows teams to practise prioritising and delegation skills
  • Highlights the need to identify the best person for a delegated task
  • Stresses the need to be realistic and show common sense when time planning
  • Shows the need to be aware of what your staff are doing, when they are available and when they are overworked

Five-Year Repeat Use Licence

This Northgate training activity comes with a five-year licence for repeat use with up to 24 participants per training session within the licence-holding organisation. Please ask for a discount on multiple licences to use with larger groups. Also includes access to the Northgate Trainerhub (see below for details).

  • Participants

    3-24 (up to 4 teams of 3-6 per team)

  • Timing

    1.5 hours + debrief

  • Uses a computer?

    Yes - 1 PC required (printer optional)

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The Activity

Teams represent Robin Self, a manager who is planning his/her time for the next four week period. Robin already has some meetings scheduled in the diary. As well as allowing space for routine work, there are 26 tasks - some with clear deadlines, that must either be scheduled into the diary or delegated to one of Robin's staff of three. Teams are given the necessary background information on Robin and the staff - and told to ask if they need further information. There are in fact 10 pieces of information (eg staff diaries), but will teams ask?

Can they identify which tasks Robin should do - in an already busy schedule? Of tasks that can be delegated, which staff member is best suited and who has spare capacity? Will they over-crowd diaries or plan well? Will they try to rearrange existing schedules? Will they know which tasks to prioritise? Do they appreciate the difference between urgent and important?

Teams complete two forms (Robin's Timetable and a Delegation Form). The data from these is checked by the computer program, which then supplies each team with a full report on their time management - and awards scores. A Debrief follows.

Trainer's Role

  • Briefly introduce the activity using the PowerPoint presentation provided and arrange group in 1, 2, 3 or 4 teams.
  • Issue the Team Briefs, Delegation Sheet and Robin's Diary.
  • Observe teams in action, but do not get involved.
  • Be ready to receive information requests. Eg the staff diaries, re-scheduling existing meetings, and 'other languages' spoken by Wendy?
  • Meanwhile, start the computer program and enter the number of teams participating.
  • At the 90 minute point, or before, collect teams' forms and transfer data to the computer program for analysis.
  • Issue the final reports and scores to teams. Announce the winning team.
  • Lead a discussion to draw out the key learning points and complete Action Plans.

The Trainer's Notes and PowerPoint provide full support.

Pack Contents

  • Trainer’s Notes
  • Computer Program (internet access required)
  • PowerPoint Presentation
  • Data Request Forms and Delegation Forms (PDF files)
  • Robin’s Timetable (PDF file)
  • Team Briefs
  • Staff Diaries

This activity is for face-to-face classroom use. It is supplied as a hard copy pack and the digital files (including the computer program) are supplied via the Northgate Trainerhub (internet access is required to run the computer program).

Northgate Trainerhub

Benefits of the online Northgate Trainerhub include:

  • Easy-to-access resource library which stores all the digital files for the activity in one place
  • Immediate access to upgrades made to the activity over the five-year licence term
  • Access to an online Trainer Forum where you can post questions, share experiences & network with other Trainers
  • Access to free activities and icebreakers
  • Unlimited Trainer logins for all Trainers based at the licence-holding site

I use 'Managing Time' as the opening activity in our Supervision & Delegation training - for those new(ish) to line management and supervisory roles. It's challenging but flexible as it can be debriefed in various ways depending on the needs/interests of the group. Brilliant! Northgate is my favourite provider of learning activities.

Anne Grove, Global Head - HR & Development , Cmed Ltd

Used with staff at all levels - 'Managing Time' has worked brilliantly and really sticks in people's minds. Love it! Easy to use and effective - great value for money.

Michael Shane, Newcastle College

I have just completed the 'Managing Time' activity today during a Leadership and Management programme. The feedback as usual was absolutely excellent. It is an intense interactive activity and sets the scene perfectly for deeper conversations about time management and delegation. The review questionnaires allow the groups to take part in an in depth self-reflection activity and the ability to send the computer report straight to the delegates' email addresses for additional review and action planning is an impressive feature.

Annie Lindsay, Director, Tickety-Boo Training

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